Employment Opportunities

Office Coordinator – Campus Police

Qualifications and Skills:

• High school diploma or equivalent; additional relevant certifications or coursework is a preferred.
• Previous experience in an administrative or office support role is preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in using office software, such as word processing, excel, and email applications.
• Ability to handle sensitive and confidential information with discretion.
• Familiarity with law enforcement operations and terminology is desirable but not required.
• Ability to work effectively both independently and as part of a team.

1. Administrative Support

• Take calls and provide information
• Handle with standard correspondence
• Assist in arranging meetings, trainings, and appointments.
• Updating and maintaining departmental calendars
• Control the distribution of documents and incoming and outgoing mail.

2. Coordination and Communication

• Serve as a point of contact for internal and external stakeholders
• Coordinating departmental communication
• Disseminating messages, memos, and announcements
• Working with administrative personnel and other departments
• Ensure there is efficient collaboration and communication

3. Records Management

• Maintain an accurate and up-to-date records and databases
• Prepare, process, and file various documents
• Handle filing incident reports, citations, and law enforcement paperwork
• Ensure confidentiality and compliance with regulations
• Safeguard sensitive information

4. Resource Management

• Coordinate purchasing and inventory control.
• Organize office supplies, tools, and materials.
• Assist in budget monitoring and record keeping.
• Communicate with suppliers and service providers.
• Guarantee prompt delivery and problem-solving.

5. Event Support

• Coordinate logistics and participant registration.
• Provide administrative support for special events.
• Prepare event materials, agendas, and presentations
• Prepare and arrange event venues
• Ensure a seamless and professional experience

6. Office Organization

• Maintaining a well-organized and orderly workplace environment.
• Creating and implementing office rules and systems.
• Produce and update documentation and departmental files.
• Streamline processes and optimize productivity
• Improve all aspects of office operations

7. Technology and Software Management

• Utilize office applications to create spreadsheets, email, and word processing.
• Continue to be knowledgeable about relevant software and technologies.
• Collaborate with IT department for support in training of Officers
• Explore for solutions to automate and enhance processes

8. Budget Assistance

• Assist with budget monitoring
• Track and reconcile department expenses
• Generate financial reports and documentation
• Collaborate with finance department for budget-related tasks
• Identify cost-saving opportunities and efficiencies

9. Team Collaboration and Support

• Foster a positive and cooperative work environment
• Collaborate with colleagues on department projects
• Support team members in their administrative needs
• Share knowledge and best practices
• Contribute to a cohesive and high-performing team culture

Note: This job description is intended to convey information essential to understanding the scope of the Office Coordinator role at the Talladega College Police Department. It is not an exhaustive list of duties, and other responsibilities may be assigned as needed.

TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER